# Project template: Vienna Digitalisation Funding

Working aid by AppWebSeo, checked 27 October 2026. This is not an official application or a grant award. The [Vienna Business Agency's current documents](https://viennabusinessagency.at/current-funding/foerderung-digitalisierung/) and its decision govern. The application period covered here ends on 31 December 2026.

## 1. Business and initial checks

- Applicant and contact: ______________________________
- Vienna establishment operating since: ______________________________
- Where is most value-creating activity carried out? ______________________________
- Staff in annual work units / turnover / balance-sheet total: ______________________________
- Partner and linked enterprises; source of SME calculation: ______________________________
- Previous de minimis awards and adviser: ______________________________
- Has the project begun or an order been placed? What and when? ______________________________
- Open eligibility questions / agency contact: ______________________________

## 2. Current state, objective and scope

- Current workflow, teams and systems: ______________________________
- Problems and evidenced baseline measures: ______________________________
- Intended state and connected process changes: ______________________________
- Customer benefit and business effect: ______________________________
- Explicit exclusions from the project: ______________________________
- Possible climate, diversity, employment and Vienna effects; assumptions and uncertainties: ______________________________

**Fictional example:** Enquiries arrive by email, quotations are prepared manually and orders are re-entered into an ERP. The proposed project connects the workflow with a CRM/ERP interface, testing and external training. Baselines and expected improvements need to be measured; this example does not establish eligibility.

## 3. Work packages, costs and financing

| Package and result | Owner / supplier | Planned cost net | Quote available? | Eligibility to confirm with agency? |
|---|---|---:|---|---|
| Process mapping and plan | | | | |
| Development / interface | | | | |
| Implementation / external course fees | | | | |
| Other necessary investment | | | | |

- Total budget including ineligible expenses: ______________________________
- Estimated recognised cost basis and rationale: ______________________________
- Model: the lower of 50% of the recognised basis or €50,000; check actual rate and approval: ______________________________
- Own funds and cash flow before any advance: ______________________________
- Other aid requested or awarded for the same costs: ______________________________
- Plan if no grant is awarded: ______________________________

## 4. Application and decision

- Planned submission date / next deadline: ______________________________
- Complete online application and confirmation: ______________________________
- De minimis declaration: ______________________________
- Latest annual accounts or income-and-expenditure statement: ______________________________
- Cost estimates for items over €10,000 net: ______________________________
- Evidence for programme fit, resources, finance, feasibility, customer benefit, economic and Vienna effects: ______________________________
- Project start and cost period checked with agency: ______________________________

## 5. Delivery and evidence

- Planned start / end within the permitted duration: ______________________________
- Project owner, deputy and acceptance: ______________________________
- Change approval and documentation location: ______________________________
- Invoices, payment proof, deliverables and training evidence: ______________________________
- Possible advance request after approval and fulfilment of conditions: ______________________________
- Final report and final account: promptly after completion, no later than three months afterwards.
- Date to recheck the current programme documents: ______________________________

Do not include passwords, access keys or personal customer information if you share this template externally.